This is a sample post showing the information every town hall announcement should include. Replace everything in [brackets].
The [hosting committee, e.g. General Services Committee] invites all CMA members to a virtual town hall on [topic]. This is a chance to hear updates, ask questions and share your group’s experience before [decision, vote or deadline].
When
- Date: [Day, Month DD, YYYY]
- Time: [start]–[end] Eastern (ET) · [start]–[end] Central (CT) · [start]–[end] Mountain (MT) · [start]–[end] Pacific (PT)
- Length: about [60/90] minutes
- Outside North America? Convert the time with a world clock using the Eastern time above.
How to join
- Zoom link: [https://zoom.us/j/XXXXXXXXXX]
- Meeting ID: [XXX XXXX XXXX]
- Passcode: [passcode]
- Join by phone: [dial-in number] (US). Enter the meeting ID and passcode when prompted. Find your local number.
- Registration: [None required — just use the link above] or [Register by Month DD at (registration link) to receive the link by email].
New to Zoom? Download the free app in advance, or join from your web browser by choosing “Join from your browser” after opening the link. Please arrive 5 minutes early.
Agenda
- Opening and Serenity Prayer
- [Update or presentation] — [presenter’s service position]
- Questions and sharing from members
- Next steps and closing
Anonymity and accessibility
- You may join with your camera off and use your first name only.
- This town hall [will not be recorded] or [will be recorded for audio only; share only what you are comfortable sharing].
- Live captions are [available — turn them on with the “CC” button in Zoom]. [Spanish interpretation is available on request by Month DD.]
Questions in advance
Send questions you’d like covered to [committee email address] by [Month DD]. Background reading: [link to related report or document].